Participant Emails & Notifications

Participant Emails & Notifications

Participants receive emails and notifications that guide them through your program. These messages help them access the program, complete registration, and stay up to date.

Types of Emails Participants Receive

Participants may receive several types of emails during your program:

• Invitation emails – provide access to the program
• Reminder emails – prompt participants to complete registration
• Update emails – share changes or important information
• Confirmation emails – confirm registration and responses
• Assignment emails – show placements such as tables, rooms, or roles

How Participants Use Emails

Emails typically include a button or link that:

• Takes participants directly to their personalized program view
• Allows them to complete registration or review their activities

This makes it easy for participants to take action without needing to log in manually.

When Emails Are Sent

Emails can be sent:

• Manually by organizers
• Automatically based on system events (such as confirmations)

Timing depends on how your program is configured.

What Participants Can Do from Emails

• Start or complete registration
• Update responses
• View activity details
• Check assignments or program updates

Staying Informed

Participants can return to their program at any time using links from emails or saved links.

Emails help ensure participants stay engaged and informed throughout your program.

Tips for Organizers

• Send clear and concise messages
• Include a clear call to action
• Send reminders before deadlines
• Test emails before sending to large groups

What to Do Next

• Send Emails to Participants
• Invite Participants
• Track Responses