Introduction to Eventene

What is Eventene? 

Eventene is a software-as-a-service (SaaS) event management and registration software. It's a modern and powerful solution, yet surprisingly affordable. Eventene supports a wide variety of event types, from evening dinner banquets, company offsites and multi-day conferences and tradeshows. 

All the core elements for planning and executing events are covered, including:

• Registration and ticketing - simple or complex registration forms with optional payment processing
• Event websites - permanent event site with multiple tabs of information and a click to register button
• Event contact management – managing guest lists with dynamic list segmentation
• Email communications – invitations, updates, notifications, reminders
• Track responses – attendance, payment status, surveys, assignments
• Seating charts – assign guests to tables, teams, rooms, and other custom places
• Event mobile app - day-of-event execution for detailed event agenda, info and check-ins
• Reporting - create detailed reports for single events or across events

Eventene streamlines your event management by providing an all-in-one system to assist you with invitations, online registration, surveys, response tracking, ongoing communications, and seating charts. If you need to collect any payments during registration, you can easily do that too.  You can build, manage, and share events all from within Eventene without needing to use another application.

Whether you’re managing large complex events with dozens of moving parts across multiple days and time zones or coordinating a smaller company offsite for 35 attendees, Eventene will save you time and effort to pull off a successful Event.

Who is Eventene for?

Customers for Eventene fall into the following two primary groups.

1. Part-time Event Organizers – staff members tasked with organizing occasional or ad-hoc events for the company, such as company offsites, product launches, or the holiday party. They are most interested in using all-in-one systems like Eventene to plan their events more efficiently, with fewer manual errors and without the need to subscribe to multiple single purpose apps.
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2. Event Directors - professional planners who focus their full-time organizing events for organizations, associations, and corporations. They tend to focus on the larger, such as seminars, conferences, and tradeshows, and desire to use state-of-the-art event management solutions at cost-effective rates.

Eventene is perfect for event planners who work for small-medium sized businesses, associations, non-profits, corporations, and member-based organizations that host regular recurring events or singular events. You can use Eventene to help organize company events, off-sites, sales meetings, summits, workshops, seminars, reunions, weddings, funerals, school field trips, and many more. Whether the Event is in-person, virtual, or a hybrid of in-person and virtual, Eventene can help you organize it.

Eventene is ideal for event organizers who have been using a collection of single-purpose tools for promotion, registrations, email communications, surveys, logistics, and day of event check-ins. Even the most basic events require many manual steps and hours of labor to organize and schedule. Take for example organizing an annual Company Holiday Dinner. You might first create a list of guests and email addresses in Excel. Then, you would draft a questionnaire in Word or use an online survey tool to ask about attendance and entrée and guest preferences. Next, you would send that questionnaire out using email, then collect the results one at a time from the replied emails, and finally enter all the response info back into your spreadsheet. Quite a few manual steps requiring a lot of time and effort. 

What kind of Events can I Organize with Eventene?

Eventene handles a wide variety of event types from simple webinars to multi-day conferences. The platform is extremely customizable to adapt to customer specific event types.

Associations and Non-profit Organizations

• Director Meetings - plan local, regional, or national meetings
• Fundraising - manage smaller, medium, and gala size fundraising events
• Tradeshows - organize the team traveling to tradeshows and manage all the trip logistics
• Retreats - multi-day events involving travel, daily agendas, optional activities, and lodging assignments
• Training Sessions - organize regular Training Sessions for internal needs or recurring education
• Workshops - single or multi-day events with full agendas, attendance tracks, and social activities
• Virtual Events - webinars, online conferences, and hybrid events

Corporate events

• Sales Meetings - plan local, regional, or global sales meetings, from 20 to 2,000 attendees.
• Product Launches - manage multi-city tours and all the logistics around the venues and travel
• Tradeshows - organize the team traveling to tradeshows and manage all the trip logistics
• Retreats - multi-day events involving travel, daily agendas, optional activities, and lodging assignments
• Training Sessions - organize regular Training Sessions for internal needs or recurring education
• Workshops - single or multi-day events with full agendas, attendance tracks, and social activities
• Virtual Events - webinars, online conferences, and hybrid events

Conferences / Seminars

• Agendas - single or multi-day conferences, simple or complex
• Registrations - create simple or complex registrations with payments and multiple attendee types
• Sessions - manage all your sessions with cross references to speakers
• Speakers - manage your speakers with separate registrations and cross references to Sessions
• Sponsors - manage sponsor registrations and promotion
• Exhibitors - manage exhibitor registrations and landing pages, plus interactive mapping to booth locations

Social Events

• Reunions - single or multi-day reunions with agendas and social activities
• Weddings – single or multi-day weddings with rehearsal dinner, day of wedding activities, and social options
• Parties – send invitations that require only a click to RSVP (no account setup required)

Entertainment

• Arts - organize and sell tickets to arts performances.
• Live Streaming – sell tickets to live stream events and control access to the video players
• Concerts – organize in-person or virtual live streaming concerts

Youth Organizations & Private Clubs

• Classes / Courses – offer a fixed set or selection of classes and courses where participants can sign up to attend
• Field Trips – organize school or community field trips with travel and meal arrangements
• Campouts – organize carpools and include full surveys to gather attendance info necessary for planning
• Memberships – sign up new members with monthly or annual fee collection

Who are Typical Users of Eventene?

Let’s take a look at a few representative user personas of Eventene.

• Katrina – works for a mid-size company as a marketing associate. Katrina is regularly asked to organize company offsites and the annual holiday party. She’s most comfortable reaching for Excel and email to organize these events, but now uses Eventene to work much more efficiently and committing fewer data errors due to manual entry.
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• Michael – works for a global corporation as a product manager and organizes product launches and customer-facing seminars and webinars. In the past, he used a variety of single-purpose apps like Eventbrite for registration and ticketing, MailChimp for communications, and various event mobile apps, but synchronizing the data between these solutions was always challenging. Eventene allowed Michael to develop a unified workflow using a single database, where the data flows smoothly between registration, logistics planning, and the event mobile app.
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• Rachael – works for a large non-profit association and has extensive experience with the legacy event management systems like Cvent, but also several others. While highly capable, she feels captive to their multi-year contacts and per-event, per registration pricing that cause her event budgets to soar. Since discovering Eventene, she enjoys a more modern and customizable platform, while cutting her annual spending by 60%.

How is Eventene Different?

Eventene offers comprehensive event management services at an affordable cost—a rare combination. Our pricing model includes unlimited events and registrations throughout your subscription period, a rich feature set, and rates that are 20 to 60% less than legacy product offerings. 

Besides our cost-effective pricing, our system offers a modern reactive web and mobile design, an easy-to-use user interface and experience (UI/UX), simple or complex event registrations, secure payment collections via Stripe, advanced contact management, integrated seating charts and assignments, a mobile apps for attendees and event staff (not matter how small the event), and options to add interactive indoor mapping and navigation.