There are two categories of questions that organizers can send to invitees and participants. These categories are: RSVP questions and Survey questions. RSVP questions ask about attendance and are required for every Event and Activity. Survey questions are optional and may be used to ask specific questions such as: "What meal would you like?" or "Rank your favorite activities."
Survey questions are used to collect specific information from invitees. They are added to Events and Activities by List and Attendance. This means that organizers have a great degree of flexibility in the questions they present to any individual. For example, invitees may receive completely different questions depending on their attendance status.
To accommodate the wide variety of information required to run successful Events, there are numerous Question Types available. These include: Multiple Choice, Rank, True/False, and much more.
In Eventene, questions are attached to Events and Activities and can be asked of People, Places, Attendees, and non-Attendees. Creating questions occurs in the edit menu for both Events and Activities. To view previously added questions or to create additional questions, click on the Questions tab in the Edit Activity sidebar. For more on creating questions, please see the "Adding Questions" section below.
Since one of the essential facets of Events is whether or not individuals are attending, RSVP questions are included for every Event and Activity. You have a few options when setting up these questions. For Events you can select whether to assume all the People or Places in the Event are attending using the "All Attending" option. Conversely, you may also select "Ask If Attending" to ask each individual People and/or Place whether they are attending the Event.
Activities have similar options to Events with some slight differences. While Activities also have the "Ask If Attending" option, they also have "Link Attendance". "Link Attendance" means that invitees' attendance for the current Activity will follow their selection for the overall Event. Essentially this option means that selecting "Yes" for the overall Event means also selecting "Yes" for the Activity with "Link Attendance".
Please note that attendance settings are selected by List so each Event and Activity may have different attendance settings for People or Places Lists.
Creating RSVP Questions
Each Event and Activity has an attendance question associated with it for both People and Places. This is simply a “Yes” or “No” question asking whether the participant or contact is attending that Event or Activity. This question cannot be removed; however, the organizer can control various parameters of the invitees’ attendance.
Under the "Attendance" tab in the Edit Activity sidebar, the organizer will choose whether they are linking attendance to the overall Event or asking the invitees whether they will be attending. This setting is unique to each Event and Activity. Please note that for the overall Event, “Link Attending” is replaced by “All Attending,” which assumes all People or Places are attending the Event.
If the organizer selects “Link Attending”, then every participant and contacts’ attendance status will follow the value of the Event attendance status. They will still be able to see their attendance status in the mobile app or on the landing pages, but they will not be able to change their status for that Event or Activity (except by changing their overall Event attendance).
However, it the organizer selects “Ask If Attending”, your users will be able to determine their attendance status using the Eventene mobile app or web forms.
The attending question is the wording for how the invitees will be asked to select their attendance status i.e. “Will you be riding in this carpool?”, “Can you attend our BBQ?”, or “Hey! Are you coming or not?”. The default status for the attendance question is “Undecided”.
For more information on how participants and contacts can answer attendance questions, please refer to the help articles on the mobile app and landing pages.
There are 15 types of questions you can include in your questionnaire. The Question Types are:
Yes/No, True/False, Text, Number, Comment, Phone, Email, Address, Date/Time, Date, Time, Multiple Choice (Pick 1), Multiple Choice (Pick Many), Multiple Choice (Rank), Information Only.
For each question type, you will need to enter the question text, name for the data field that holds the responses, and determine whether the selected question is required. Some question types have additional parameters once selected. These additional parameters are as follows:
Multiple Choice: Organizer will need to input the text for each choice and select the type of multiple choice selection.
Date and Time: Organizer must select whether to collect just the date, just the time, or both.
Number: Organizer will select whether to accept whole numbers or decimal numbers.
Adding Survey Questions
To begin adding questions, navigate to the "Questions" tab in the Edit Activity sidebar. This will show you any previous questions you may have added, as well as give you the option to create more questions by clicking on the "New Question" button in the sidebar.
First you will need to give the question a name. This is only used for the organizer's reference and is not displayed to respondents. After this, you will select the question type (see above) and then decide whether to add questions for the People List or the Places List (assuming you have attached both Lists). Think of this as deciding which kind of attendees you need to add questions for. If your Activity is a carpool, then the People might be riders and the Places would be drivers. In this case you might ask the People (riders) questions about seating preference and baggage. Then you would ask the Places (drivers) about car type, fuel economy, number of seats, etc. However, perhaps you are sorting wedding guests (People) into tables (Places). In this case, it wouldn’t make sense to ask questions of the tables so you would only need to add questions for the People List. For whichever List you decide to add questions, the process is the same. Simply click on the List selector at the top left of the Activity page.
After selecting the List, you will need to set whether the question is required or optional, fill out any additional parameters, and press "Create" to finalize the question.